Call for Proposals: Humanitarian Innovation Fund (HIF) Outputs Translations and Proofreading
We are seeking proposals for professional translation and quality proofreading of priority Humanitarian Innovation Fund (HIF) publications and learning products, to support wider access and use by non-English speaking audiences.
Job details
Overview
We is a global organisation that finds solutions to complex humanitarian problems through research and innovation. Through our globally recognised programmes, we have supported more than 200 research studies and innovation projects, championing new ideas and different approaches to evidence what works in humanitarian response.
The Humanitarian Innovation Fund (HIF) is a globally recognised programme leading on the development and testing of innovation in the humanitarian system. Established in 2011, it was the first of its kind: an independent, grant-making programme open to the entire humanitarian community.
We are commissioning this work to expand the reach and use of priority HIF publications and learning products to Francophone, Arabic-speaking and Spanish-speaking audiences.
Objective
We are seeking a Service Provider to deliver the following Services:
- Translate and proofread 27 documents (approx. 184,424 English-source words) from English into French, Spanish and Arabic.
- Apply robust quality assurance (terminology, numbers, references, formatting; right-to-left handling for Arabic).
- Return final files in our existing templates and/or supplied InDesign packages, including editable files and final PDFs.
Outputs include (full list in the Call for Proposals pack):
- AI learning journey: grantee reflections (10)
- Innovation Forum outputs (4)
- Adopting humanitarian innovation: report, executive summary
- Scale back catalogue (Too Tough to Scale?; Impact Evidence and Beyond; Failure to Scale)
- Toolkits, guides and methodology outputs (including Futures and Foresight; Evidence-Based Decision-Making; Value for Money
- Climate adaptation in WASH: full, supplementary, executive summary
Scale back catalogue (Too Tough to Scale?; Impact Evidence and Beyond; Failure to Scale)
Timeline
Deadline for proposals: 23:59 GMT on Monday 2 February 2026
Anticipated start: 9 February 2026
Delivery period: 9 February - 18 March 2026 (translation and proofreading)
Final deliverables: 20 March 2026
Only service providers with availability to meet this timeframe should consider participating in this tender.
How to apply
Full application details and submission instructions are available in the Call for Proposals.
Interested service providers should submit a Technical Proposal following the guidance included in the Call for Proposals.
Documents you require are:
Schedule 1: Cost Structure Proposal
Annex 1: Proposal Submission Letter (Template)
Annex 2: Non-Collusive Proposal Certificate (Template)
Annex 3: Terms And Conditions Acceptance Letter (Template)
Annex 4: Bidder Information Questionnaire
Annex 5: Consortium and Sub-Contracting Information Form
Appendix 1: Elrha Contract Terms and conditions
Appendix 2: Elrha Incident Prevention and Management Policy
Deadline: Proposals must be submitted by 23:59 GMT on Monday 2 February 2026
Please submit the Technical and Cost Structure Proposals, the completed Annex 1 & 2 & 3,and any supporting documents (as relevant) (the ‘Proposal’), to Zainab Umar, as per the following instructions:
- Email address: [email protected], with [email protected] in copy
- Subject line: Call for Proposals – HIF Outputs Translations – [your organisations name]
Submissions emailed to any other Elrha email address will not be considered. Submissions not following the ‘subject line’ instructions might not be considered.
About Elrha
Elrha is a global organisation that finds solutions to complex humanitarian problems through research and innovation. We fund and support projects that go on to shape the way in which people across the world are supported during a crisis. We’re an established and respected part of the humanitarian community, working closely and meaningfully with our fellow networks and actors to make change happen.
Read our strategy: Shaping the future: our strategy for research and innovation in humanitarian response 2023 – 2040. It sets out how we’ll work with our community to realise its potential in humanitarian response, and how we’ll capture the real change and improvements to the lives of people affected by crisis.
Commitment to diversity and inclusion
At Elrha, we view diversity as a strength and reflect this in our hiring practices and culture. A diverse workforce helps us tackle the complex challenges of the humanitarian sector.
We strive to create an inclusive environment where all team members feel valued and empowered. Our initiatives promote equality and ensure that everyone has a voice in shaping our organization and the communities we serve.
What do we do?
Elrha is dedicated to improving humanitarian outcomes by funding innovative projects and studies worldwide.
We focus on critical areas such as health, education, and emergency response to address the evolving needs of vulnerable populations. Through our strategic partnerships and rigorous research, we aim to drive impactful change and enhance the effectiveness of humanitarian efforts.
Why Work for Us?
At Elrha, we foster a collaborative and inclusive culture that empowers our team to create meaningful impact in the humanitarian sector.
Our commitment to diversity, innovation, and professional development ensures that everyone has a voice and the opportunity to grow. Join us in our mission to drive positive change!
Meet our team
Our dedicated staff and governance groups are at the heart of everything we do. Our team, trustees, and advisers, join us from diverse backgrounds, bringing unique expertise and experience to our work to find solutions to complex humanitarian problems.
